hdesigngroup is Hiring an Administrative Coordinator



hdesigngroup is currently seeking to grow our team…and we’d like you to be a part of the fun!

Since establishing hdesigngroup in 2000, our aim has been to foster an atmosphere where our team is a family.  We strive to design and produce thoughtful and creative architecture that enhances our local communities + region…perhaps you’ve seen some of our work?  As you’ll discover…we’re a talented group of fun-loving but hard-working architects + designers. We have brand-new workspace that is open, comfortable, collaborative and cool. We listen to music, relax in our living room, laugh a lot, eat food, and drink coffee…and we leave by noon on Fridays.

A few of the benefits + perks our team enjoys are flexible work hours, super generous paid time off, professional development, health / dental / vision insurance, 401k + company match, fun group activities, coffee all the live long day, and a new friend in Bunker (our office dog).  Looking for a work environment like hdesigngroup?  The most current opening is for an Administrative Coordinator.  Check out the brief qualifications below and let us know if you have the experience + skillset that we’re looking for!

We live, we learn, we work, and we play…join us!

Title:  Administrative Coordinator (full-time)

Administrative Support - Coordinates day-to-day administrative operations for the Business Manager and Principal Architects.

  • Be an initial point of contact for clients in the office, by phone, and via email

  • Assist with planning and coordinating company events

  • Assist with office hospitality and cleanliness (make coffee, empty dishwasher, etc.)

  • Organize, audit, and file project documents

  • Ensure that all necessary materials are prepared and available for client presentations

  • Coordinate + maintain an up-to-date scheduling calendar for Principals + Associates

  • Administer project close-outs and client appreciation initiatives

  • Compose contracts and addendums

  • Additional tasks as requested by Business Manager and Principals

  • Assist Business Manager with general accounting tasks

    • Maintain consultants current W-9’s and certificates of insurance

    • Quickbooks Data Entry / AR

    • Run reporting / maintain excel spreadsheets as requested

    • File accounting paperwork

    • Maintain company records in compliance with federal retention laws

Preferred Skills + Experience

  • Confidential + Positive + Professional Nature

  • Customer Service + Client Relations

  • General Knowledge of Accounting Principles

  • PC Computer / Microsoft Office / Excel

  • Multi-Line Phone System

  • Problem Solving + Thinking outside of the box

  • Good Attendance

Please email a current resume to employment@hdesigngroup.com, or drop it by our office at 5039 S National Ave., Springfield, MO 65810.  To learn more about our team + projects visit hdesigngroup.com